Pay only for facilitators, attendees are free!

Invite frequent collaborators to participate in innovation

Members, visitors, and guest can participate in active channels/challenges/workshops. Archived channels/ challenges/ workshops are closed to new activity, but the data is retained and searchable.

Open are accessible for all members. Private are visible only for selected members, guests, and visitors. Public are visible for all visitors by anyone with link access.

Start fast with our library of ready-made templates for always open ideation, challenges and workshops

Customize forms, fields, statuses, and processes to fit your needs

Build and share custom templates with your team

Access Orchidea through ADFS, Entra ID, Google Google idP, Okta, or you custom identity provider

Members, guests and visitors can stay anonymous when creating and discussing proposals

Invite external collaborators as guests to specific channels, challenges, or workshops. Publish channel and challenge collections forms with links. Assign tasks for members and visitors to only one idea.

Create channels where members and guests see only their own invention disclosure reports. Channel facilitators see everything.

Run several workspaces with one or more languages or one workspace with several languages.

Some enterprises may need customized contracts and terms

Speed up decision making by letting participants vote. You can force prioritization by limiting the number of votes per participant in challenges and workshops.

Prevent bias by hiding votes of other participants in challenges and workshops

Involve members and guests to discussion by mentioning them with @-sign.

Link similar proposals to each other with hashtags

Follow interesting proposals anywhere in Orchidea. Visit them with one click main navigation and get notified about their changes with automatic emails.

Visitors are one-time collaborators to a channel, challenge, or workshop. Visitors don't need to register.

Interested in the current status of your own stuff? Visit my proposals to find out.

We synch data real-time so that everybody is up-to-date in the heat of the action.

Suddenly out of battery or too busy to describe your idea? Drafts are autosaved in the background so you do not need to worry about surprises.

Copy proposals between channels, challenges, and workshops.

Move proposals between channels, challenges, and workshops.

Full platform wide search to all content with classification, hashtag, task, creator etc. filtering

Import proposals in Excel compatible CSV-format

Export proposals as MS Word or Excel files

Archive channel, challenges, or workshop. It is removed from main navigation and participation is disabled. It is still searchable and accessible in the archive.

Merge proposals by writing the combined text versions yourself.

Merge proposals by letting AI create you the combined version.

Link similar proposals to each other.

Let tasks assignee to edit the description and deadline of the task. Or forward the task to a more suitable user.

AI presents you automatically other similar proposals from all Orchidea data

Publish news articles with pictures in channels and challenges

Participants can record their proposals, browse them and engage wherever they want with the mobile app, available for both android and iOS.

Create and comment proposals, take pictures and save drafts with Orchidea's native Android and iOS mobile app.

Receive monthly email update on the most discussed and voted proposals.

Engage participants quickly with mobile phones by sharing a QR-code

Let guests sign up effortlessly with dedicated link. Set  expiration times easily if the need is temporary

Publish latest proposals and comments of channels and challenges to intranet or web with RSS-feed

Publish the proposal collection form of a channel or challenge for idea, feedback or whistleblower reports collection

Create multiple workspaces for clients or departments and move easily between them

Invite frequent collaborators to participate in innovation. Members get access to all your public channels, challenges and workshops.

Invite external collaborators to specific channels, challenges or workshops. Sign-in required.

Invite collaborators to public channels, challenges or workshops. No sign-in required.

Facilitators facilitate workshops or challenges or manage channels. Facilitators require a license in paid versions.

Workspace admins manage Orchidea levels settings and users. They require a license in paid versions.

Kick of your innovation with Orchidea's best practice fields for proposal collection, reviewing and management

Collect exactly the data relevant for your process. Text fields, checkboxes, attachments, numbers, help text fields, we have them and much more

Classify proposals so that you can find similar proposals easily

Create a management form that is shared by all participants, i.e. everybody is editing the same version of the input.

Each participants can submit only once the management form, i.e. editing a submission will replace the previous one.

Show the inputs of other participants to user after they shared their opinion

Collect confidential and personal data which is visible only for the data submitter and the facilitators of the channel, challenge or workshop.

Inform participants about process steps with statuses

Collect relevant information like expert reviews, numerical evaluations, risks, and decision reasoning with management forms.

Kanban view offers you an good overview of the process and the proposals in the different statuses. You can manage proposals easily by dragging them to new statuses.

List view is excellent for scrolling through lots of proposal and sorting them according to e.g. name, numerical evaluations, creation date. You can also manage multiple proposals at once by e.g. assigning tasks, merging, changing status or moving them to other channels.

Review numerically evaluated proposals on a two-dimensional grid, with the x- and y-axes representing selected criteria. You easily understand the relative strengths and weaknesses of each proposals based on it score.

See immediately in Kanban view which proposals have stalled.

Concentrate to the proposals of a certain class or to those assigned to you. Filters helps you to concentrate to what's important.

Manage multiple proposals at once: export, move, copy

Assign the responsibility to manage the proposal to specific users manually

Assign tasks for users to evaluate, develop, make decisions etc.

Weekly summary email to all users with active tasks

Assign a group of users a task on several proposals at once

Provide access and assign a task to a single proposal for an internal member or a external visitor.

A facilitator is presented automatically a management form after status change in channel

A management form filling, task assignment or completion of all tasks changes the status of the proposal

Assign the responsibility to manage a proposal to specific users automatically based on classification or with round robin logic

Proposal creator is sent automatically an email with customizable message

Orchidea notifies selected roles automatically after management form filling

Form filling triggers automatic task assignment. You can e.g. assign a self-assessment for proposal creator or evaluation task for channel facilitator.

Sometimes a management form is only relevant in some process steps. You can show selected management form only in relevant statuses.

Ask AI's opinion on numerical or text based assessment.

Add to default user profile customized classification like cost center, region, country or unit. Users are required to fill them in when they create their first proposal.

Build your own challenge by editing challenge timetable, phase descriptions, collection form, evaluation criteria etc. You can even remove phases.

Longform description of the challenge topic, background, decision making etc. Brief supports text, images, attachments and embedded YouTube and Vimeo videos.

Start fast with our library of ready-made templates for challenges

Customize the challenge timetable, process and texts and share it with your team

Let crowd participate in decision making by letting them vote on ideas. You can limit the number votes by participants if you want emphasize prioritization.

Invite experts to evaluate challenge ideas with customizable evaluation criteria

Expert evaluations are by default visible for challenge facilitators and experts, but you can publish them for participants.

Send email to all challenge participants

Get participant emails grouped by their behaviour: all participants, idea creators, commentors, evaluators

You might want to review the ideas from multiple points of view. No worries, you can create multiple review forms and assign them to different target groups.

Word cloud highlights popular words. You can review related ideas by clicking the specific word.

Keep workshops on schedule with built-in timer that you can adjust and pause on the fly.

Speed up decision making by letting participants vote on ideas. You can limit the number votes by participants if you want.

Build your own workshop by editing timetable, phase descriptions, collection forms, number of votes etc. You can even remove phases.

Start fast with our library of ready-made templates for workshops

Customize the workshop timetable, process and descriptions and share it with your team

Invite AI to create ideas in workshop along your human participants.

Let AI create you similar but alternative ideas from the existing ones

Save time by letting AI draft the 1st version of your solution.

Word cloud highlights popular words. You can review related ideas by clicking the specific word.

Insight dashboard for user participation in each workshop phase.

Compact facilitation instructions that you can reach with one click.

Merge similar ideas so that votes do not spread among several similar ideas.

Add brand images to home page, channels and challenges to make the experience match you brand.

Add your logo to the Orchidea home page

Customize the login page visuals and instructions so that your users feel at home starting from the first steps.

Customize the colors of your Orchidea to match your brand

Select an address that is easy to remember and aligns with your brand, e.g. https://app.orchidea.dev/CompanyABC

Want to bring the most important channels and challenges to the top? No problem, you can customize the order.

Do you want to rename your challenge tabs or add card view to channel? You can do all that and more in tab customization.

Get automatic email every time you sign in to Orchidea from a new device or browser

Password is assessed against 30 000 common passwords, names and common patterns. Password strength is visualized and user are not allowed to create weak passwords.

Save time by not needing to invite all your co-workers. You can define trusted domains and let users self register from them.

We take data security seriously and that's why we commission annually 3rd party security experts to audit it.

Your data is yours. Our AI providers are prohibited from using customer data to train models.

We take real-time backups of your data that allow us to return to any point-in-time within the 30 day backup retention period

Orchidea encrypts data at rest and in transit

All Customer Content is hosted in the EU. US option for Enterprise

See the whole history of your proposals. When was it created, how modified it, which statuses it has reached etc.

Block Orchidea mobile app access to you data

Review all devices that have access to your Orchidea and perform remote logout if needed.

Orchidea installation as an on-premise or private cloud solution.

Monitor e.g. proposal creation, discussion volume, voting and visits in channels

Monitor the proposal volume by classification in channels

Monitor the status changes to understand e.g. your approval-% of your channel

Review how long it takes for proposals to flow through the process in channels

Review the activity of the participants in each of the challenge phases

Monitor Orchidea level proposal creation, discussion volume, voting and visits

Monitor user sign ins to Orchidea

Import your users to Orchidea and start engaging them even they have nor visited your Orchidea

Sync user status and profile with Entra ID, Okta, or custom IDP

Define workspace invitation rules, trusted domains and others rules controlling how users join your Orchidea.

Define who can create open and private channels, challenges, and workshops

On the Free plan, your database size including images, videos and attachments is 0.5 GB. Upgrade to a paid plan for unlimited storage.

Admin insights to channels, challenges, and workshops, and their owners even if they are private.

Select the AI model that is most suitable for your uses case

Add unique terms and conditions for users to accept before accessing the platform

Use multiple languages in your workspace

Translate your channels or challenges to other languages and let users participate in their own language

Extensive knowledge base contains articles for getting started as well as illustrated how-to guides.

Our customer support is available for your organization admins via email

Hands-on onboarding for your administrators and facilitators

Priority support that extends beyond technical issues via email or phone

Some customers may need customized contracts and terms. These are available as part of our Enterprise plan.